Skip to main content
CroVello
Fuel Operations
Fuel Inventory Reconciliation Fuel vs. Merchandise Margin Separation POS / Daily Sales Reconciliation Jobber / Supplier Statement Reconciliation Multi-Stream Revenue Tracking
Store & Merchandise
Car Wash Accounting Lottery, ATM & Money Order Accounting Vendor / DSD Reconciliation Prepared Food & Deli Accounting Food Service Franchise Fee Accounting Category-Level Merchandise Margin Gift Card & Voucher Accounting Store Inventory & Shrinkage SNAP/EBT Income & ATM Reconciliation
Tax & Compliance
Fuel Excise & Motor Fuel Tax Multi-Category Sales Tax BSA/AML-Aware Bookkeeping Gas Station Entity Tax Support
Multi-Site & Capital Events
Multi-Location Consolidation Store Acquisition & Disposal Support Bank Loan & Financing Package Support
View all services →
Fuel Operations · 🧾 Service

Are your daily deposits matching your POS reports?

If you don't reconcile POS to bank daily, shortages hide for weeks. Cash skim, credit-card chargebacks, fleet card mismatches — by the time you spot them, the trail is cold. Our daily sales reconciliation gas station service covers every tender type including WEX Comdata reconciliation, so nothing slips through.

Book a Free Books Review See All Services

The Problem

Where daily sales go missing

  • 01 Cash shortages from skim, miscount, or honest mistakes — easier to confront when it's a single shift, not a month.
  • 02 Credit/debit batch settles that don't match — chargebacks, partial authorizations, processor holds.
  • 03 Fleet cards (WEX, Comdata) that settle late or partial — without fleet card reconciliation, you're flying blind on receivables.
  • 04 Lottery / ATM / money order activity that should net out cleanly but doesn't.
  • 05 Gas station POS reconciliation breaks when multiple tender types hit the same bank account without proper categorization.
  • 06 Without daily sales reconciliation, gas station owners lose visibility into which shifts and which employees are creating the variance.

What's Included

Exactly what you get

Every piece of work delivered as part of this service. No "we'll figure that out" — the scope is the scope.

Daily POS / back-office to bank reconciliation across all tender types
Cash, credit, debit, fleet card, lottery, ATM, money order — separately
Shortage flagging by shift / by day with variance threshold
Credit-card batch settlement matching
Discrepancy investigation & resolution log
Monthly summary of variance by tender type
WEX Comdata reconciliation with lag tracking for fleet card receivables
Fleet card reconciliation across all major programs (Voyager, EFS, T-Chek)
POS-to-processor settlement matching for credit and debit batches

How We Do It

The actual process — step by step

1

Pull daily exports

Daily Z-tape / shift report from your back-office system + bank feed. Our gas station bookkeeping team handles this across CStoreOffice, SSCS, PDI, and Petrosoft.

2

Match by tender type

Cash deposit slip to cash drawer. Credit/debit batch to processor settlement. Fleet card to WEX Comdata reconciliation. Each in its own lane — this is daily sales reconciliation gas station operators actually need.

3

Flag variance per shift

Variance threshold per tender type. Anything over gets logged with the shift / employee context for you to follow up on.

4

Weekly & monthly trend

Variance trend by employee, shift, day of week. Patterns surface fast when you're looking at clean gas station POS reconciliation data.

If money is going missing, you know within 24 hours — not 30 days later when the month is closed and the trail is gone.

— what owners typically say after the first full month

FAQ

Frequently asked questions

CStoreOffice, SSCS, PDI, Petrosoft, plus direct POS exports from Gilbarco / Verifone. If your system can export a daily summary, our gas station bookkeeping team can work with it.
They get logged as a separate line. You see chargeback frequency, reason codes, and total impact over time. We don't dispute them — that's the merchant processor — but we make sure they're booked correctly.
Yes — WEX, Comdata, Voyager, EFS, and most major fleet card programs. Settlements often lag by days; our fleet card reconciliation tracks the gap and confirms receipt.
WEX and Comdata are the two largest fleet card networks. Their settlements lag 2–7 days behind the transaction. Without proper WEX Comdata reconciliation, those receivables pile up and your daily cash position is off.
When every shift's cash, credit, and fleet card totals are reconciled within 24 hours, shortages are tied to specific employees and timeframes. That accountability alone reduces cash shrinkage significantly.

Related Services

Often paired with this one

Fuel Inventory Reconciliation

Match what's in your tanks to what your books say — every day. Catch fuel shrinkage and loss before it bleeds into your margins. Our outsourced gas station accounting team handles wet stock reconciliation so you can focus on running the business.

See the service →

Jobber / Supplier Statement Reconciliation

Reconcile every fuel delivery to your jobber statement. Catch missing branded fuel supply credits, fleet card rebates, and pricing mismatches. Our jobber statement audit service recovers money most gas station owners never knew they were losing.

See the service →

BSA/AML-Aware Bookkeeping

For cash-intensive operations with money orders, check cashing, money transfer (MSB activity). Our BSA AML bookkeeping gas station service delivers audit-ready documentation and FinCEN registration support for money services business compliance.

See the service →

← Back to all services

Book a Free Books Review

Find out what your numbers are really telling you.

Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.

  • 30-minute call, your time
  • We look at a sample of your books
  • Clear scope & pricing afterward

Prefer to skip the form? WhatsApp us or email admin@accrivo.com.