Niche specialization only
We don't 'also do' gas stations. It's all we do — single-site, multi-site, branded, unbranded, with car wash, with QSR.
For US CPA Firms
Are you a CPA firm
Are you a CPA firm
with gas station clients?
Gas station and c-store books are the ones nobody on your team wants to touch. We'll handle them for you — accurately, on time, fully behind your firm's brand.
We specialize only in gas stations and c-stores. We don't compete with your firm — we make it easier.
Why CPA Firms Work With Us
The work your generalist staff can't do — done right, behind your brand
Gas station clients sit awkwardly on a generalist firm's bench. The work needs specialist knowledge — fuel inventory, jobber statement reconciliation, excise tax, multi-stream revenue, BSA/AML-aware bookkeeping. We do that. You stay on the relationship.
Fully white-labeled
We operate fully behind your firm's branding — your email templates, your client-communication standards, your portal.
Structured team with review tiers
Tax Manager, Accounting Managers, Senior Accountants — clear escalation paths, built-in review, accountability at every layer. Led by Bidush Regmi, CA.
Secure partner portal
Encrypted file exchange, per-engagement access controls, real-time deliverable tracking, direct messaging with your team. Audit-ready.
Tech-enabled reporting
Real-time dashboards and reporting through API integration, built by our in-house engineers. Your firm presents the dashboards; we run them.
Senior judgment available
A 20+ year Strategic Advisor sits above the engagement for quality review. Senior judgment, not just preparer-level execution.
What We Handle For Your Firm
The full gas station & c-store service catalog
Grouped by area of the business — not accounting tier. Pull what's relevant to each client engagement.
Fuel Operations
- Fuel Inventory Reconciliation — daily/periodic book vs. physical, shrinkage tracking, grade-by-grade COGS
- Fuel vs. Merchandise Margin Separation — department-level P&L for both sides
- Daily Sales Reconciliation (POS) — CStoreOffice, SSCS to bank across cash, credit, debit, fleet cards
- Fuel Card / Jobber Statement Reconciliation — jobber/supplier, branded supply terms, WEX, Comdata, fleet, rebates
- Multi-Stream Revenue Tracking — fuel, store, food service, fleet, repair bays unified with category visibility
Store & Merchandise Operations
- Vendor / DSD Reconciliation — direct-store-delivery vendor reconciliation, scan-data and rebate tracking
- Category-Level Merchandise Margin — margin analysis by category (tobacco, beverages, snacks, etc.)
- Prepared Food & Deli Accounting — food cost tracking, waste/spoilage, prepared-food margin, deli inventory
- Food Service Franchise Fee Accounting — franchise/royalty fee tracking for in-store QSR brands
- Gift Card & Voucher Accounting — gift card liability tracking, breakage, voucher redemption
- Car Wash Accounting — subscription/membership revenue, utility allocation, equipment depreciation, per-wash profitability
- Lottery / ATM / Money Order Accounting — sales & commission reconciliation, ATM cash & fees, MSB liability
Tax & Compliance
- Fuel Excise & Motor Fuel Tax — federal & state excise tracking, motor fuel returns, prepaid sales tax reconciliation, off-road/exempt refunds
- C-Store Sales Tax (Multi-Category) — taxable vs. exempt, tobacco, prepared food (each taxed differently), multi-state filing support
- BSA/AML-Aware Bookkeeping — for cash-intensive operations with money orders, check cashing, money transfer (MSB activity)
- Gas Station Entity Tax Support — tax prep, dealer vs. lessee analysis, environmental/UST compliance cost tracking
Multi-Site & Capital Events
- Multi-Location / Franchise Books — consolidated & per-site reporting, brand-fee, royalty, branded-vs-unbranded supply
- Multi-Location Consolidation — consolidated financials across multiple stations/stores with per-site drill-down
- Store Acquisition & Disposal Support — due diligence, opening/closing balance sheets, transition accounting
- Bank Loan / Financing Package Support — financial package preparation, lender reporting
How It Works
From discovery call to embedded team — in weeks, not months
1
Discovery Call
Map your firm's gas station / c-store client list, current pain points, and which engagements you'd want to pilot with.
2
Pilot Engagement
Start with 1–2 clients on a 60-day pilot. Scoped, fixed pricing, no long-term commitment.
3
Scale
Add clients as you prove fit. We integrate with your tools (Karbon, Canopy, QuickBooks, Sage Intacct) and document firm-specific SOPs.
Talk To Us
Tell us about your gas station clients
Quick intake. We'll come back to you within one business day to set up an intro call. Pilot scope & pricing come after that.
Prefer email? admin@accrivo.com · WhatsApp.