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Fuel Operations · 🚛 Service

When was the last time you actually checked your jobber statement?

Most owners just pay it. We line-by-line reconcile every delivery, every credit, every rebate against your contract terms. Our jobber statement audit catches missing branded fuel supply credits, fuel delivery reconciliation errors, and pricing mismatches — the catches are usually four to five figures a year.

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The Problem

Why nobody checks jobber statements

  • 01 Branded fuel supply terms are dense — DTW vs. rack, freight, taxes, credits, rebates all in different columns.
  • 02 Generalist bookkeepers post the total invoice and move on. The detail never gets checked.
  • 03 Pricing mismatches between contract terms and what's actually billed happen often.
  • 04 Branded-supply credits, fleet card program rebates, and volume incentives get missed.
  • 05 Fuel delivery reconciliation — matching the bill of lading to the ATG reading to the jobber invoice — almost never happens at most stations.
  • 06 Without a jobber statement audit, gas station owners leave thousands in branded fuel supply credits and rebates uncollected every year.

What's Included

Exactly what you get

Every piece of work delivered as part of this service. No "we'll figure that out" — the scope is the scope.

Line-by-line reconciliation of every fuel delivery to the jobber statement
Pricing tie-out to your supply contract (DTW, rack, freight, taxes)
Branded-supply credit & rebate tracking (BP, Shell, Exxon, Chevron, Mobil, Valero, Marathon, 7-Eleven, etc.)
Fleet card program rebate tracking (WEX, Comdata, Voyager)
Volume incentive monitoring against contract thresholds
Monthly statement audit report with disputed items flagged
Fuel delivery reconciliation — BOL vs. ATG vs. invoice for every load
Branded fuel supply credit verification against your supply agreement terms
Year-over-year fuel cost trend analysis by grade and supplier

How We Do It

The actual process — step by step

1

Map your supply contract

We capture your branded-supply terms once — pricing formula, branded fuel supply credits, rebates, volume thresholds, freight. That becomes the spec for our ongoing jobber statement audit.

2

Reconcile each delivery

Bill of lading to invoice to jobber statement. Every fuel delivery reconciliation gets checked against contract terms — this is petroleum accounting at the detail level.

3

Flag pricing mismatches

Anything that doesn't match the contract terms goes on a dispute log with documentation. You take it to your jobber armed with clean data.

4

Track rebates & incentives

Branded fuel supply credits, fleet card rebates, volume incentives all tracked against thresholds. If you should be earning $X this quarter, we tell you — and make sure you collect.

Catches typically pay for the service. We've seen single statement audits recover $2K–$8K in missed credits and pricing errors.

— what owners typically say after the first full month

FAQ

Frequently asked questions

We document and quantify the dispute. You (or your rep with the jobber) handle the conversation. We're the file, you're the relationship.
Each supply contract gets its own reconciliation spec. Multi-jobber operators are common — the work scales linearly.
Yes — see Fuel Excise Tax for the tax-side claims; this service covers commercial rebates and branded fuel supply credits from your supplier.
It varies by volume, but we typically find $2,000–$8,000 per year in missed branded fuel supply credits, pricing mismatches, and uncollected rebates. Higher-volume stations recover more.
It depends on your brand (BP, Shell, Exxon, Marathon, Valero, etc.) and your supply contract terms. Common credits include fleet card program participation, volume incentives, and advertising co-op contributions. We map your contract and track every one.

Related Services

Often paired with this one

Fuel Inventory Reconciliation

Match what's in your tanks to what your books say — every day. Catch fuel shrinkage and loss before it bleeds into your margins. Our outsourced gas station accounting team handles wet stock reconciliation so you can focus on running the business.

See the service →

Fuel Excise & Motor Fuel Tax

Federal & state fuel excise tax filing, motor fuel tax return preparation, prepaid sales tax on fuel, off-road / exempt fuel credits. Our fuel tax compliance service ensures gas station owners claim every credit they're owed and file every motor fuel tax return on time.

See the service →

Multi-Stream Revenue Tracking

Track fuel, merchandise, car wash, food service, lottery, fleet, repair bays — separately. Unified financials with category visibility. This is gas station financial management built for c-store operators who run more than just pumps.

See the service →

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Book a Free Books Review

Find out what your numbers are really telling you.

Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.

  • 30-minute call, your time
  • We look at a sample of your books
  • Clear scope & pricing afterward

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