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Store & Merchandise · 🍔 Service

Are your franchise fees and royalty calcs actually right?

Running a Subway, Dunkin, Dairy Queen, or Hunt Brothers inside your c-store comes with monthly franchise reporting and royalty obligations. Done wrong, you're either overpaying or risking a franchise audit. Our franchise fee accounting handles the royalty calculations, franchise reporting, and per-unit P&L so c-store operators can focus on operations instead of compliance.

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The Problem

Where franchise accounting goes sideways

  • 01 Royalty calculations on gross sales vs. net sales — common point of error.
  • 02 Marketing / advertising fund contributions calculated wrong or missed.
  • 03 Franchise weekly / monthly reporting compiled from incomplete POS data.
  • 04 Franchise-required financial reporting (P&L by franchise unit) almost never exists.
  • 05 Without dedicated franchise fee accounting, gas station owners with in-store QSR brands risk franchise audit penalties and overpayment on royalties.
  • 06 Franchise reporting requirements change at renewal — and most c-store bookkeepers don't update the calculation, so errors compound for years.

What's Included

Exactly what you get

Every piece of work delivered as part of this service. No "we'll figure that out" — the scope is the scope.

Royalty & franchise fee calculation per franchise agreement
Marketing / advertising fund contribution tracking
Franchise weekly & monthly reporting to the franchisor
Per-unit P&L (Subway / Dunkin / DQ etc. broken out from the rest of the store)
Franchise renewal & transfer fee tracking
Franchise audit preparation support
Franchise fee accounting reconciliation against your franchise agreement terms
Gift card liability accounting for franchise-branded gift card programs
Co-op advertising credit tracking and verification

How We Do It

The actual process — step by step

1

Capture your franchise agreement

Royalty %, marketing fund %, reporting cadence, gross vs. net sales basis. One-time setup for accurate franchise fee accounting.

2

Reconcile POS to franchise reporting

POS sales by department feed into the franchise report. We verify the numbers tie out — this is c-store bookkeeping at the franchise compliance level.

3

Calculate & remit royalties

Royalty on the right base, calculated to the right precision, on the right schedule. Franchise fee accounting that prevents overpayment.

4

Per-unit P&L

You get a P&L just for the franchise unit — revenue, COGS, royalty, marketing, labor, gross margin. Separated from the rest of your convenience store P&L.

Franchise compliance is clean. Royalties are right. You know whether the franchise unit is making money on its own terms — independent from the rest of the c-store.

— what owners typically say after the first full month

FAQ

Frequently asked questions

Subway, Dunkin, Dairy Queen, Hunt Brothers Pizza, Hardee's, Godfather's Pizza, Champs Chicken — plus most QSR brands that operate inside c-stores.
We help prepare for them. Clean books + per-unit P&L is the single biggest predictor of franchise audit pass.
Tracked separately in our franchise fee accounting. If the brand has a regional ad co-op, we book contributions and credits.
The franchise unit gets its own department P&L within your convenience store accounting system. Royalties and marketing fund contributions are booked as franchise-specific expenses, not lumped into general overhead.
Yes — each franchise brand gets its own fee schedule, reporting cadence, and per-unit P&L. Multi-brand c-store operators are common, and our franchise fee accounting scales to handle each one separately.

Related Services

Often paired with this one

Prepared Food & Deli Accounting

Track deli food cost, waste & spoilage, prepared food margin, and deli inventory. Real prepared food accounting with food economics, not guesses. Built for c-store operators running fresh food programs.

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Category-Level Merchandise Margin

Merchandise margin analysis by category (tobacco, beverages, snacks, candy, packaged food). Find what's pulling weight in your c-store. Our c-store category margin analysis turns blended averages into actionable category-level intelligence.

See the service →

Multi-Stream Revenue Tracking

Track fuel, merchandise, car wash, food service, lottery, fleet, repair bays — separately. Unified financials with category visibility. This is gas station financial management built for c-store operators who run more than just pumps.

See the service →

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Book a Free Books Review

Find out what your numbers are really telling you.

Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.

  • 30-minute call, your time
  • We look at a sample of your books
  • Clear scope & pricing afterward

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