End-to-end AP management with invoice processing, expense allocation, and vendor management for CPA firms globally.
Platforms We Support
QuickBooks
Xero
Sage Intacct
NetSuite
MYOB
TaxDome
Outsourced accounts payable is the practice of delegating your entire invoice-to-pay cycle — from vendor invoice receipt and three-way matching through approval routing, payment scheduling, and ledger posting — to a dedicated offsite accounting team. Team of Accountants provides end-to-end AP management for CPA firms across the USA, Canada, Australia, and UAE, embedding directly into your existing platforms so your clients experience seamless continuity. Whether you run QuickBooks, Xero, Sage Intacct, or NetSuite, our specialists work within your stack and under your firm's brand.
The outcome for your practice is measurable: tighter payables control, fewer data-entry errors, on-time vendor payments that protect supplier relationships, and the freedom to redirect senior staff toward advisory work. Pair AP with accounts receivable management or our bookkeeping service for a fully managed back-office solution that scales as your client book grows — without adding headcount.
From inbox to ledger — every step handled with precision so nothing falls through the cracks.
Capture invoices via email, portal, or scan. Every document is logged and timestamped.
Cross-check invoice, PO, and delivery receipt. Discrepancies are flagged instantly.
Automated routing to the right approver based on vendor, amount, and department.
Optimise payment timing for cash flow. ACH, EFT, or cheque runs executed on schedule.
Post to your ledger, reconcile bank feeds, and deliver AP aging reports.
Comprehensive accounts payable services tailored to your firm's needs across all four countries.
Whether your bottleneck is volume, approvals, or multi-entity complexity, our AP team steps in with a ready process.
A CPA firm managing a hospitality or construction client processes hundreds of invoices per week. Manual entry creates backlogs and payment delays. We absorb that volume with a dedicated AP specialist operating inside your client's accounting platform, clearing queues daily and keeping aging reports clean.
Complex approval chains — where invoices must pass through department heads, finance managers, and partners before payment — grind to a halt without a structured workflow. Our team configures and manages approval routing in your platform so every invoice reaches the right approver on time, with full audit trail.
Groups with multiple legal entities — common in real estate, franchising, or holding structures — need intercompany invoices coded correctly to avoid consolidation errors. We handle entity-level AP across all related companies, ensuring proper allocation and eliminating intercompany mismatches at month-end close. This integrates naturally with our bookkeeping service for a fully reconciled ledger.
When vendor statements don't reconcile with the ledger, disputes escalate and credit terms tighten. Our three-way matching process — cross-checking purchase orders, delivery receipts, and invoices — catches discrepancies before payment. We also flag duplicate invoice numbers automatically, protecting your clients from overpayment and protecting your firm from liability. Resolved payables feed directly into accounts receivable reconciliation for a closed-loop view of cash position.
From invoice processing to payment reconciliation, everything under one roof. All AP services tailored for USA, Canada, Australia, and UAE.
State-of-the-art encryption, NDAs, role-based access, CCTV-monitored facilities, and disabled USB ports. Your data is protected.
Timely and accurate AP processing with set deadlines, regular reporting, and quick turnaround times you can rely on.
Flexible AP solutions for firms of all sizes. Scale your team up during busy periods and down when you need to.
Reduce operational costs significantly while accessing a team of qualified accounting professionals for your payables.
Work with certified accounting professionals — CAs, CPAs, and MBAs — for strategic guidance and compliance.
Seamlessly outsource your AP needs with our proven workflow. We handle the transition so your firm experiences zero disruption.
We evaluate your current accounts payable processes, identify bottlenecks, and design an optimized workflow tailored to your firm.
Convert paper invoices to digital format, set up vendor master files, and establish organized coding structures for seamless processing.
Our team handles day-to-day invoice processing, expense coding, tax verification, and payment scheduling with multi-tier review.
Deliver regular AP aging reports, cash flow analysis, and process improvement recommendations to keep your payables running efficiently.
Every invoice we process is reviewed against the indirect-tax rules of your jurisdiction — so input credits are captured correctly and your client's payables records are audit-ready.
We identify and correctly handle sales and use tax on purchases, ensuring vendor invoices include the appropriate tax treatment and that use-tax accruals are captured for jurisdictions where the vendor did not charge sales tax.
We verify GST/HST input tax credits on all eligible vendor invoices, ensuring amounts are properly coded to recoverable tax accounts in your client's system so their next CRA filing reflects accurate net tax payable.
We validate GST on purchases and correctly populate the G10/G11 fields in your client's BAS workpapers, capturing input tax credits on creditable acquisitions and flagging any invoices that do not meet ATO tax invoice requirements.
We process vendor invoices in compliance with FTA requirements, identifying recoverable VAT input on standard-rated business expenses and correctly separating blocked input tax (e.g., entertainment) to maximise your client's VAT recovery on their periodic return.
Our AP specialists are supported by a payroll and tax compliance team that stays current on regulatory changes across all four jurisdictions.
Choose the engagement model that fits your firm.
Flexible & cost-effective
Dedicated & embedded
We provide end-to-end accounts payable management including invoice processing and digitization, expense allocation and coding, vendor management, tax verification for GST/HST/VAT compliance, and payment processing with ACH/EFT support. All services are tailored for firms in the USA, Canada, Australia, and UAE.
Our AP process includes multi-tier review with dedicated quality checks at each stage. We use three-way matching for invoice verification, automated validation rules, and experienced accountants who double-check every entry before posting. Error rates are tracked and reported monthly.
Absolutely. We work directly within your existing tech stack including QuickBooks Online and Desktop, Xero, Sage Intacct, NetSuite, MYOB, and other major platforms. Our engineering team handles the integration setup so your AP workflow remains seamless.
Every team member operates under strict NDAs. We use state-of-the-art encryption, role-based access controls, CCTV-monitored facilities, disabled USB ports, and audit logs. Your data is exchanged through our secure partner portal with full traceability.
Cost depends on invoice volume, number of vendors, and engagement model. We offer flexible part-time (20 hours/week) and full-time (40 hours/week) options, and most firms save 40-60% versus in-house AP staff. Contact us for a custom quote.
We apply three-way matching of purchase orders, receipts, and invoices, enforce approval workflows with segregation of duties, automatically flag duplicate invoice numbers, and maintain full audit logs — so every payment is verified and traceable before it is released.
Fill out the form and our team will reach out with the right solution for your needs.