Fuel inventory never quite ties out
Book vs. physical reconciliation gets skipped. Shrinkage hides. Grade-by-grade COGS is guessed. You don't know what fuel actually costs you to sell.
For gas station & c-store owners
Do you actually know if you're making money on
Do you actually know if you're making money on
fuel or the store?
Most gas station owners can't answer that. Their books lump everything together. We don't. CroVello does accounting built only for gas stations and convenience stores — so you finally see exactly where your money comes from, keep more of it, and never overpay the IRS.
Built only for gas stations, c-stores, car washes & fuel retail. Nothing else.
12+ income streams
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50 states
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100% station-only
·
Live monthly reporting
Where the money actually comes from
Live
Fuel
$842,400
4.8%
Merchandise
$236,100
34.2%
Car Wash
$58,400
62.1%
Food Service
$72,800
41.5%
Lottery / ATM
$11,200
6.2%
Fuel runs the volume. The store runs the margin. Most owners never see this side-by-side.
The Problem
Gas station books break most accountants.
Your business is six businesses stacked on one footprint — fuel, store, car wash, lottery, food, fleet. Generalist bookkeepers don't understand how to separate them, reconcile them, or tax them. So you end up paying for accounting that doesn't tell you anything you can use.
Jobber statements nobody checks
Supplier statements, branded-fuel terms, WEX / Comdata / fleet card programs, rebates — generalist bookkeepers just post the total. Money on the table goes uncollected.
Tangled revenue streams
Fuel, merchandise, lottery, car wash, food — all dumped into one P&L. You can't tell what's making money and what's quietly losing it. Decisions become guesses.
Fuel & excise taxes done wrong
Motor fuel tax, prepaid sales tax on fuel, off-road / exempt refunds, multi-category sales tax (tobacco taxed one way, prepared food another). Most bookkeepers don't know the rules.
So you end up flying blind — you don't know your real margins, you overpay on taxes, you can't spot theft or shrinkage, and you make big decisions on gut instead of numbers.
Reports That Actually Help
What a generalist hands over vs. what we hand over.
Same month. Same business. Two completely different month-end packages. One you file away. The other you actually use to run the station.
One blended P&L. A balance sheet. That's the report.
Profit & Loss (blended)✓
Balance Sheet✓
Per-grade fuel margin—
Fuel vs. store P&L—
Category margin (tobacco / beer / food)—
Jobber statement reconciled—
SNAP/EBT & ATM tracked separately—
Shrinkage % by category—
You file the PDF and you're still flying blind.
An operator's dashboard. Built around how stations actually run.
Profit & Loss (blended)✓
Balance Sheet✓
Per-grade fuel margin✓
Fuel vs. store P&L✓
Category margin (tobacco / beer / food)✓
Jobber statement reconciled✓
SNAP/EBT & ATM tracked separately✓
Shrinkage % by category✓
You open the package and you already know what to do this week.
What We Do
An accounting firm built exclusively for gas stations and c-stores across the United States.
We build the books around how stations actually run. Fuel margin, jobber and credit-card reconciliation, wet stock, vendor rebates, lottery, SNAP/EBT, ATM — not bolt-ons. The foundation. Add BSA/AML-aware bookkeeping and fuel-tax compliance, and your books reflect both the regulatory reality and the commercial reality of running a station in the USA.
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Industry-specific accounting Fuel ops, store ops, and cash-intensive activity, modeled the right way.
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Integrated monthly reporting Dashboards, P&Ls, jobber recon, shrink %, per site & consolidated.
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BSA/AML + fuel-tax compliance Audit-ready cash handling, excise filings, multi-state sales tax.
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Tax planning, not just filing Plan throughout the year so you stop overpaying the IRS.
Know your real numbers
Fuel vs. merchandise margin separation · multi-stream revenue tracking (fuel, store, car wash, food, lottery) · category-level merchandise margins (tobacco, beverages, snacks, etc.).
Catch what others miss
Daily fuel inventory reconciliation (shrinkage & loss) · POS-to-bank daily sales reconciliation across cash / credit / debit / fleet · vendor & DSD reconciliation with scan-data & rebates.
Never overpay tax
Fuel excise & motor fuel tax · prepaid sales tax on fuel · fuel tax credits & off-road / exempt refunds · multi-category sales tax (tobacco, prepared food, exempt items) · entity tax support.
Handle the messy stuff
Jobber / supplier statement reconciliation · fuel card programs (WEX, Comdata, fleet) · branded-fuel supply terms & rebates · lottery, ATM & money-order accounting · car wash (incl. memberships) · gift card & voucher accounting.
Stay audit-ready & compliant
BSA/AML-aware bookkeeping for cash-intensive operations (money orders, check cashing, MSB activity) · prepared food & deli accounting (waste / spoilage / margin) · food-service franchise fee accounting for in-store QSR brands.
Grow & sell smart
Multi-location consolidation with per-site drill-down · store acquisition & disposal support (due diligence, opening / closing balance sheets, purchase-price allocation) · bank loan & financing package support.
Why CroVello
We don't "also do" gas stations. It's all we do.
Specialization is the whole pitch. We don't split our attention across other industries. Every client we serve runs a station, a c-store, or both.
One industry, total focus
Every client we serve runs a gas station or c-store. We've seen your exact setup before — single-site, multi-site, branded, unbranded, with car wash, with QSR, with food service.
We speak your language
Fuel grades, jobbers, POS systems, lottery commissions, car wash memberships, scan-data, gallons sold vs. invoiced — nothing needs explaining. Less translation, more work done.
Real-time numbers, not month-late guesses
Tech-enabled reporting through system integration means you see your numbers when they matter — not 30 days after the month is over. Daily and weekly visibility, not just a once-a-month PDF.
A team of CPAs who only work in this niche
You're not handed off to a generalist or a call-center. Every engagement is staffed by chartered accountants and bookkeepers who do nothing but gas station and c-store work — day in, day out.
Track Record
We're new. The team isn't.
CroVello is built by the same team that already runs two other accounting brands you can look up: FinTruction (US construction contractors) and Accrivo (US small business). Same operators, same process — now built only for stations. Below: proof from the brands you can already check on.
Our construction brand
US-based construction contractors. WIP schedules, job costing, certified payroll, retainage — the same niche-specialization model we're applying to stations.
fintruction.com →Our small-business brand
US service businesses, e-commerce, and professional firms. Where our team built its operational playbook before going deep on industry niches.
accrivo.com →How We Approach a Client
Watch the team walk through a real client transformation
This case is from FinTruction (our construction brand) — but the process is identical to what we'll do for your station. Find the broken parts, fix them, get you to clarity. From $311K to $5.8M in revenue visibility for one client.
$5.8M revenue visibility unlocked
21 jobs aligned across 6 months of data
Same process we'll run on your station
Sahil Ahmad, Founder of CroVello, Accrivo, and FinTruction, walks through a real client engagement — what was broken, what we did, what changed. Different industry, same operators, same outcome.
FinTruction · Construction Clients
Proof from our construction brand
Real US-based contractors. Same team, same operational discipline that we now bring to gas stations. Construction is a different vertical — but the muscle (multi-stream books, cost reconciliation, niche specialization) is the same one stations need.
★ Straight from Instagram
Construction · WIP
21 Jobs Aligned. Full Monthly Clarity.
"The only bookkeeping team we've found that truly understands construction accounting and WIP reporting. They took six months of mismatched data, aligned income and costs across 21 jobs, and gave us full monthly transparency."
J
John Wesley Sebastian
President, B&B Concrete
President, B&B Concrete
Construction · Job Costing
Job Costing Fixed. WIP Set Up Right.
"We were running multiple jobs and the numbers never lined up. They went back, cleaned everything, fixed our job costing, and set up WIP properly. Now I can open the reports and actually understand where each job stands."
O
Oniel Campbell
Founder, Moonz Contracting
Founder, Moonz Contracting
Painting · Retainage
Clean Books, Every Single Month.
"What stood out was that they already understood construction. Job costing, retainage, payroll — nothing needed explaining. The books are clean every month and the reports are consistent."
D
Dalton
Owner, ProperCoat Painting
Owner, ProperCoat Painting
Electrical · Cash Flow
From Reacting to Knowing the Numbers.
"Before this, we were mostly reacting. Now we know what's coming in, what's still owed, and which jobs are doing well. Cash flow is clearer, and there's a lot less stress around the numbers."
Q
Quad-Team Technical Services
CA Low-Voltage & Electrical Contractor
CA Low-Voltage & Electrical Contractor
Accrivo · Small Business Clients
Proof from our small-business brand
The multi-entity, multi-stream accounting muscle that powers CroVello was built at Accrivo first. Small businesses, professional firms, e-commerce operators — same process discipline.
Professional Services
$120K in Missed Revenue, Recovered.
KRS
"Accrivo helped us streamline billing and reconcile complex fee structures. Their insights have transformed how we manage financial operations day to day."
K
Keshab R. Seadie
Managing Director, KRS
Managing Director, KRS
Multi-Entity · Coordination
Disorganized Books → Total Clarity.
"Before Accrivo, our books were disorganized and slow. They gave us clarity, fixed our processes, and saved us both time and money."
N
Nabin Adhikari
CEO, EasyFiling Inc.
CEO, EasyFiling Inc.
Featured Breakdown
What this team's analysis looks like in writing
From Accrivo: a structured income statement that took an e-commerce client from $4K to $47K in profit. Same analytical eye we'll bring to your station's P&L.
★ Accrivo Featured
How a Structured Income Statement Took This Brand from $4K to $47K in Profit
Revenue feels exciting — but scaling profitably means knowing where margin leaks. Here's exactly how a well-organized Statement of Profit & Loss rebuilt one brand's economics.
$4K → $47KNet profit
$87K → $386KRevenue
$12K → $150KOwner pay
Early CroVello Clients
Stations launching with us — testimonials coming soon
Our first station clients are mid-cycle right now. As they hit clean monthly close, we'll feature their stories here — with real numbers, real margin separation, real refund claims.
Saw fuel-vs-store margins for the first time in 8 years.
"They split out our P&L by stream. We realized the store was carrying us. Changed how we staff and stock."
— [owner name] · [city, state]
$11K in fuel tax refunds we didn't know we could claim.
"Our previous bookkeeper never filed for off-road fuel credits. First quarter they ran the numbers, we got money back."
— [owner name] · [city, state]
Books accurate, finally — and on time every month.
"They reconciled fuel inventory, jobber statements, and car wash memberships in one cycle. Stuff our old guy had skipped for years."
— [owner name] · [city, state]
Owners: we'd love to feature your before-and-after. Get in touch.
How It Works
Getting started is simple
Four steps from your first call to monthly clarity. No commitments before the books review.
1
Free books review
Hop on a quick call. We look at your current setup — how many stations, what POS, what's working, what isn't.
2
We clean things up
We fix the mess: reconcile fuel inventory, separate your revenue streams, get your books accurate and current.
3
We take it over
Monthly bookkeeping, reconciliations, tax-ready books — handled. You stop worrying about it.
4
You see your numbers
Clean monthly reports and real-time dashboards. You finally know exactly how your business is doing.
Content Hub
Free tips for gas station owners — every week
Real breakdowns of station numbers, margin tear-downs, tax tips, and operational fixes you can apply this week. Pick a channel.
Follow on Instagram for daily gas station margin tear-downs, jobber statement breakdowns, and fuel tax tips.
Follow on Instagram →
📥 Free Download
The 7 Numbers Every Gas Station Owner Should Know
A one-page reference: the seven numbers that actually tell you if your station is making money — and where you're leaving cash on the table. Pulled from real station engagements. Send it to your inbox.
- Fuel vs. store margin split
- Inside-sales-per-gallon benchmark
- Car wash break-even per-wash
- Shrinkage threshold by stream
FAQ
Frequently asked questions
Gilbarco, Verifone, CStoreOffice, PDI, SSCS, Petrosoft, QuickBooks (Online & Desktop), Sage Intacct, Xero — and we work from POS / back-office exports rather than inside the operator system, so we never touch your live setup.
Yes — multi-location consolidation with per-site drill-down is one of our specialties. You see consolidated financials AND per-station P&L on the same monthly cadence.
Yes. Entity tax (sole prop, LLC, S-corp, partnership), sales tax (multi-category — tobacco, prepared food, exempt items), fuel excise & motor fuel tax, prepaid sales tax on fuel, and fuel tax credits / refunds for off-road or exempt use.
Yes — all of it. Lottery sales & commission reconciliation, ATM cash & fee tracking, money-order liability, car wash revenue including subscription / membership tracking, gift card & voucher accounting.
Yes — we work alongside CPA firms regularly. Your CPA can stay on for tax filings or advisory and we handle the day-to-day station bookkeeping. We also take outsourced gas station work directly from CPA firms — see our <a href="https://teamofaccountants.com/for-cpa-firms">For CPA Firms</a> page if that's what brought you here.
Pricing is based on number of stations, revenue streams, and the cleanup state of your current books. We confirm pricing after the free books review — never blind. Most single-site operators land in a predictable monthly range; multi-site is priced per station with a consolidation fee.
Typical single-site cleanup runs 2–4 weeks once we have access. Multi-site or multi-year cleanups run 4–8 weeks depending on the state of the data. We give you a clear timeline at the books review.
Book a Free Books Review
Find out what your numbers are really telling you.
Book a free books review. We'll look at your setup, show you what's missing, and tell you exactly how we'd fix it. No pressure, no obligation.
- 30-minute call, your time
- We look at a sample of your books
- Clear scope & pricing afterward
Prefer to skip the form? WhatsApp us or email admin@accrivo.com.
Secure Client Portal
Track your books in real time
You get a secure portal — see what's delivered, in review, and in progress. Share files, message your team, pull reports. The same infrastructure we run for every station we serve.
- Encrypted file exchange
- Per-station folder structure
- Real-time deliverable tracking
- Direct messaging with your team